Microsoft Office 365 is increasingly becoming a preferred tool among companies looking to replace or implement a new intranet system. However, many business owners are still unaware of the platform’s potential and its benefits. If you are one of them, read the article and understand why you should choose Microsoft 365 to boost your organization’s results.
Ensuring productivity and security for employees in a hybrid and remote work context is the focus of Microsoft 365, but there are still many cases of employees who are unaware of all the possibilities offered by the tool.
Microsoft 365 is a cloud-based platform that allows secure access to company applications and information in a centralized manner, from any device and location. One of its most well-known applications is SharePoint, an intranet and employee portal where they can access all the information and updates shared by the company. But there are many more possibilities.
Why Choose Microsoft 365?
Optimized Data and Document Sharing
As we have seen, many companies already use SharePoint or even OneDrive to manage and store documents. However, it is possible to achieve productivity gains and even more optimized sharing with SharePoint Online from Microsoft 365, which features an improved user interface, facilitating document management in cloud-based archives and seamless document sharing. Additionally, it has the advantage of freeing employees from the technical burden of managing their own server and infrastructure at the workplace.
The integration of SharePoint Online with Microsoft Teams also helps employees communicate efficiently during document creation and management tasks.
Productivity Tools Anywhere, Anytime
Microsoft 365 combines cloud computing with a set of mobile applications that enhance employee productivity on the go. Whether traveling, in the office, or at home, teams benefit from access to individual applications like Word, Excel, PowerPoint, Teams, among others. Additionally, through Power Apps, it is possible to develop applications tailored to your company’s needs and make them accessible from mobile devices.
More Active and Engaged Employees
Used in popular social networks like Facebook or LinkedIn, the feed format is already very simple and intuitive for most people. Thus, Microsoft 365 tools, which are also based on the feed logic, do not require a steep learning curve for employees, who can easily start navigating and absorbing the platform’s functionalities. This means that interaction with content is also simplified and more organic.
Teams and Yammer (a tool more geared towards large companies) from the Microsoft 365 suite allow organizations to create discussion groups and specific communities for, for example, certain departments. Whether it’s likes, comments, or discussion forums, tools like Teams often end up being simpler and more intuitive for employees to use than, for example, writing an email.
Intelligent Process Automation
One of the biggest challenges companies face today is process management. Microsoft 365 and the Power platform provide ready-to-use online forms and tools that ensure better workflow management and data storage.
Efficient Communication Platforms
In a large organization, communication encompasses a wide range of activities, many of which rely on a corporate intranet or a team collaboration solution. An intranet allows you, among other tasks, to provide services and information, build or reinforce company culture, and offer a central hub for employees who want to learn more about global initiatives and explore resources.
Sophisticated Search Tools
Typically, users navigate through files and folders to find the documents and information they need. However, this is often a frustrating and inefficient process, as documents get lost in disorganized folders. In contrast, search functions are more effective for finding and using content. The enterprise search capabilities within Microsoft 365 have been enhanced over time through the work of some of the largest companies worldwide and then integrated into the platform to provide a more robust and effective search experience. Meanwhile, Microsoft has also launched a feature that allows integrating external content sources through built-in connectors and custom options.
Continuous Improvement and Guaranteed Return on Investment
Traditional software, installed locally in the company, requires regular maintenance, patches, and updates that can be quite costly in terms of finances and time. With Microsoft 365, users benefit from a constantly evolving platform, with new capabilities released monthly or quarterly. Thus, your IT team doesn’t have to update your platform and can focus on essential business services.
All the points discussed in this article lead to the ideal outcome: a positive return on investment (ROI)! Microsoft 365 allows employees to replace a set of outdated, disintegrated, and inefficient software with an integrated services platform with numerous benefits in terms of process optimization, compliance, and cybersecurity. All in all, it results in increased productivity with lower costs.
Want to know more about the full potential that the Microsoft 365 tool has to offer you? Contact us!
